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Media Services Policies and Fines

Equipment Loans

 

EQUIPMENT CHECKOUT POLICY

  • All equipment is reserved on a first-come, first-served basis.
  • Equipment requests must be made at least two business days prior to equipment check-out.
  • request for equipment does not mean that the equipment is reserved. Media Services will send you a confirmation to your loyno email when your request has been processed or if we have further questions. Only after you receive the confirmation email to your loyno email address is the equipment reserved. 

  • Equipment may be checked out for up to one week. For long-term laptop loans, please contact the Learning Commons desk or fill out this form.
  • Equipment may be used only by members of the Loyola community (current students, faculty, and staff) for academic purposes.
  • All equipment must be picked up from the Media Services office by 4pm the day it is reserved for.
  • If not picked up the day it is reserved for, your reservation will be canceled.
  • All equipment must be dropped off to the Media Services office by 4pm the day it is due back. If you are late and must drop off after hours, please return it to an attendant at the Learning Commons desk and tell them it is for Media Services.
  • Equipment can NOT be picked up on weekends, holidays, or outside of Media Services' hours. 
  • Regarding equipment deliveries, Media Services can only leave equipment in a classroom if the instructor is there. If the instructor is more than 15 minutes late, the equipment will be removed, and will not be delivered again to that class that day.
  • It is expected that equipment will be treated with exceptional care. If equipment is returned to Media Services in faulty condition, the borrower or his/her department will be held responsible for repair or replacement. If the equipment is not returned at all, the borrower will be held responsible for its replacement. 
  • We reserve the right to refuse anyone the right to borrow our equipment.
  • The overdue fines for all equipment are as follows. Replacement fees for damaged or unreturned equipment are determined by the replacement cost of the equipment.

     

    OVERDUE FINES PER DAY

    $35.00
    portable web conferencing kit

    $20.00
    audio mixer, computer, digital projector, digital audio recorder (Zoom), PA system, screen, still camera, video camera, wireless projection device

    $15.00
    document camera

    $10.00
    conference phone, graphics tablet, microphone, any player (Blu-ray, VHS, etc.), any non-digital projector (overhead, etc.), tripod

    $5.00
    all cables and adaptors, easel, flip chart, hard drive, laser pointer, speakers, small voice recorder

    If all items checked out are not fully returned, Media Services will assess the fine.

     

    To reserve equipment, fill out our online reservation form. If you have questions, contact Media Services at 504-864-7120 or mediasrv@loyno.edu. Reservation requests should be made at least two (2) business days prior to equipment check-out.


    Library Rooms

     

    GENERAL ROOM USE POLICY FOR LIBRARY ROOMS 

    • All library rooms are reserved on a first-come, first-served basis.
    • Room requests must be made at least two business days prior to the event.
    • request for a room does not mean that the room is reserved. Media Services will send you a confirmation to your loyno email when your request has been processed or if we have further questions. Only after you receive the confirmation email to your loyno email address is the room reserved. 

    • Rooms may be used only by members of the Loyola community (current students, faculty, and staff) for academic purposes.
    • At the time of your reservation, your room will be unlocked and ready for your use. If you find that it is locked and Media Services is closed, please ask someone at the front desk to unlock it for you.
    • If you need technical assistance while in the room, please contact Media Services at 504.864.7120.
    • Media Services will not be able to respond to help requests on weekends, holidays, or outside of Media Services' hours. If you experience an issue in the room, please email mediasrv@loyno.edu and we will follow up as soon as we can.
    • Your reservation will include a 30 minute buffer on either side to accommodate a seamless transition between patrons. Please vacate the room by the end of your reservation time so the following users can set up for their event in a timely manner.
    • We reserve the right to refuse anyone the right to reserve our rooms.

     

    STUDENT USE POLICY FOR LIBRARY ROOMS

    The J. Edgar & Louise S. Monroe Library is a center for enhancing skills that are necessary for success in college and in life-long learning. The library's facilities, collections, and services are designed to foster teaching and learning at Loyola.

    Student groups’ presidents can reserve library meeting rooms or classrooms for their groups to use for guest lectures, presentations, large group study sessions, or business meetings. Activities that involve recruitment, pledging, or ceremonies of any kind are not permitted in the Monroe Library.

    Students are responsible for any damage to library furnishings or equipment. The library reserves the right to monitor rooms during events.

     

    To reserve a library classroom or meeting room, fill out our online reservation form. Media Services can also help you coordinate equipment for these rooms. If you have questions, contact Media Services at 504-864-7120 or mediasrv@loyno.edu. Reservation requests should be made at least two (2) business days prior to the event.


    Contact Us

    Media Services

    OPEN 8AM TO 5PM M-F

    Monroe Library 122

    504-864-7120

    mediasrv@loyno.edu

    Curry O'Day

    DIRECTOR OF MEDIA SERVICES

     

    Monroe Library 123

    504-864-7170

    jcoday@loyno.edu