Borrowing Procedures & Policies

* includes community borrowers ($125/year), Loyola alumni, Emeritus faculty, and CALL/TULU/Louisiana reciprocal borrowing programs.

The library sends automated overdue notices as a courtesy. Borrowers are charged overdue fines (see table below) if materials are not returned or renewed before the due date. Renew items by phone 504-864-7111 or online.

*additional $15.00 processing fee applies

Loyola students and staff with overdue fees of $15.00 or more will not be allowed to checkout or renew materials until the balance is paid. For other borrowers the limit is $5.00 in overdue fees.

If you think you have lost something please communicate with Evonne Lawrence as soon as possible to prevent further fines.

If an item becomes 35 days overdue the item is considered lost and the borrower is charged the cost of replacing the item in addition to the accumulated overdue fines. Charges for lost items will appear on student finance records 35 days past the due date.

Replacement fees for physical books, scores, CDs, DVDs, or other information resources will be refunded if the materials are returned within one year of being charged. For laptops, no refunds will be provided 60 days after the borrower has been charged the replacement fee.

The Monroe Library supports several reciprocal borrowing agreements that grant the Loyola community borrowing privileges at other libraries. To obtain a borrowing card for the appropriate program come to the Learning Commons desk with your current Loyola I.D.

• TU/LU (Tulane University/Loyola University Reciprocal Borrowing Program) provides undergraduate students borrowing privileges at:
  • Tulane's Howard-Tilton Memorial Library
• CALL (The Council on Academic Libraries Liaison) provides faculty and graduate students borrowing privileges at participating New Orleans-area academic libraries, including:
  • University of New Orleans
  • Xavier University
  • Dillard University
  • New Orleans Baptist Theological Seminary
  • Nunez Community College
  • Southern University at New Orleans
  • Tulane University
  • Delgado Community College
  • Our Lady of Holy Cross College
• LOUIS Reciprocal Borrower's Card provides faculty, and in some cases graduate students, borrowing privileges at participating Louisiana academic libraries. Full list of libraries with information on who is eligible at each library (PDF).
• PASSPORT (Jesuit Library Passport Program) provides faculty borrowing privileges at all 28 Jesuit institutions in the United States.

If you would like to request the library purchase a book, DVD, or other type of item for the collection, please fill out the general request for purchase form. The subject area liaison will determine if the item would be an appropriate addition to the collection. This form is intended to be used by current Loyola students, faculty, and staff to request materials for academic purposes. Self-promotional requests will not be acknowledged.

​Request an item for the collection​

If you are a graduate of Loyola University New Orleans and wish to borrow physical materials (i.e. books, CDs, LPs, or music scores) from the Monroe Library, please contact Evonne Lawrence to ensure first that your contact information is up to date.

Alumni are able to use the public spaces in the library and check out up to ten books. A valid ID is required for checkouts. Alumni may only access online resources (e.g. ebooks, journal articles) while visiting the library and connected to the university's guest wifi network. Access to online databases from off campus is not allowed due to license contract restrictions.

Monroe Library welcomes visitors during regular business hours until 10:00pm Sundays through Thursdays, and until 6:00pm on Fridays and Saturdays. Late night hours are reserved for current Loyola students, faculty, and staff only.

Visitors may browse our print collections and study in our public spaces. Visitors may also connect to the Loyola-Guest internet connection with their personal laptop or other device to access any of our electronic materials (e.g. ebooks and journal articles). Loyola-Guest is an open network and does not require authentication. Users will have to enter their name and email address in order to register.  This registration expires within 24 hours.

A community borrower's card is available for purchase to local residents or long-term visitors who would like borrowing privileges. Cards can be purchased for $125 (cash or check), good for one year from the date of purchase. You must present a government-issued ID to purchase a borrower's card. This card grants borrowing privileges for print books, CDs, vinyl records, music scores, and sheet music. Check outs are for 6 weeks, non-renewable.

We are not able to extend to guests access to library computers, loanable equipment, printing, or private study rooms.