Media Services Policies and Fines

To reserve equipment, fill out our online reservation form. If you have questions, contact Media Services at 504-864-7120 or mediasrv@loyno.edu.

• All equipment is reserved on a first-come, first-served basis.
• Equipment requests must be made at least two business days prior to equipment check-out.
• A request for equipment does not mean that the equipment is reserved. Media Services will send you a confirmation to your loyno email when your request has been processed or if we have further questions. Only after you receive the confirmation email to your loyno email address is the equipment reserved. 

Equipment may be checked out for up to one week. For more laptop loans, please contact the Learning Commons desk.

Equipment may be used only by members of the Loyola community (current students, faculty, and staff) for academic purposes. We reserve the right to refuse anyone the right to borrow our equipment.

During the summer, only students currently enrolled in summer courses can checkout equipment.

All equipment must be picked up from the Media Services office by 4pm the day it is reserved for. If not picked up the day it is reserved for, your reservation will be canceled.

All equipment must be dropped off to the Media Services office by 4pm the day it is due back. If you are late and must drop off after hours, please return it to an attendant at the Learning Commons desk and tell them it is for Media Services.

Equipment can NOT be picked up on weekends, holidays, or outside of Media Services' hours. 

Regarding equipment deliveries, Media Services can only leave equipment in a classroom if the instructor is there. If the instructor is more than 15 minutes late, the equipment will be removed, and will not be delivered again to that class that day.

It is expected that equipment will be treated with exceptional care. If equipment is returned to Media Services in faulty condition, the borrower or his/her department will be held responsible for repair or replacement. If the equipment is not returned at all, the borrower will be held responsible for its replacement. 

Replacement fees for damaged or unreturned equipment are determined by the replacement cost of the equipment.

$35.00
portable web conferencing kit

$20.00
audio mixer, computer, digital projector, digital audio recorder (Zoom), PA system, screen, still camera, video camera, wireless projection device

$15.00
document camera

$10.00
conference phone, graphics tablet, microphone, any player (Blu-ray, VHS, etc.), any non-digital projector (overhead, etc.), tripod

$5.00
all cables and adaptors, easel, flip chart, hard drive, laser pointer, speakers, small voice recorder

If all items checked out are not fully returned, Media Services will assess the fine.

To reserve a library classroom or meeting room, fill out our online reservation form. Media Services can also help you coordinate equipment for these rooms. If you have questions, contact Media Services at 504-864-7120 or mediasrv@loyno.edu. 

• All library rooms are reserved on a first-come, first-served basis.
• Room requests must be made at least two business days prior to the event.
• A request for a room does not mean that the room is reserved. Media Services will send you a confirmation to your loyno email when your request has been processed or if we have further questions. Only after you receive the confirmation email to your loyno email address is the room reserved. 

Library rooms may only be reserved during hours when the Monroe Library is open. View the library's hours here.

Rooms may be used only by members of the Loyola community (current students, faculty, and staff) for academic purposes. We reserve the right to refuse anyone the right to reserve our rooms.

The J. Edgar & Louise S. Monroe Library is a center for enhancing skills that are necessary for success in college and in life-long learning. The library's facilities, collections, and services are designed to foster teaching and learning at Loyola.

Student groups’ presidents can reserve library meeting rooms or classrooms for their groups to use for guest lectures, presentations, large group study sessions, or business meetings. Activities that involve recruitment, pledging, or ceremonies of any kind are not permitted in the Monroe Library.

Students are responsible for any damage to library furnishings or equipment. The library reserves the right to monitor rooms during events.

Students are allowed to reserve a room for up to, but not over, 4 hours at a time. 

If you need technical assistance while in the room, please contact Media Services at 504.864.7120.

Media Services will not be able to respond to help requests on weekends, holidays, or outside of Media Services' hours. If you experience an issue in the room, please email mediasrv@loyno.edu and we will follow up as soon as we can.